Event Videography Tips: Expert Advice for Capturing Memorable Moments

Do you want to become an event videographer?

Then we have top-notch event videography tips for you.

Video content has become an essential part of digital marketing and a way of preserving memories from various events. Whether it’s a corporate seminar or a lovely wedding, the demand for videographers is more then than ever now.

In this demanding sector, if you want to shine as a videographer then you have to excel and become a pro.

Just follow our tips and practice, and we assure you that you will become a premium event videographer in no time.

What is Event Videography?

Event Videography Tips

Let’s talk about videography and understand the fundamentals first.

Event videography is the combination of technical skill and talent of capturing video footage of events to create a dynamic, engaging, and lasting memory of the occasion.

Videography can range from personal milestones like weddings and birthday parties to large-scale public events such as:

  • Concerts
  • Festivals
  • Corporate conferences.

Unlike still photography, event videography captures the essence of the moment in motion, including the:

  • Sounds
  • Movements
  • Emotions of the day.

One of the prime examples of top-level event videography in Ireland is DC Media. You can check the portfolio section to see some fine work that can inspire you.

The Evolution of Event Videography

The field of event videography has seen significant transformations over the years, driven by advancements in technology and changing consumer expectations.

From the early days of bulky video cameras and analog tapes to today’s compact digital equipment and high-definition (HD) footage, the tools and techniques of event videography have evolved dramatically. This evolution has not only made high-quality video production more accessible but also opened up new creative possibilities for storytelling and memory preservation.

The transition from standard definition (SD) to HD and now 4K resolution has meant that event videographers can capture incredibly detailed and vivid footage. Such footage edited the right way can bring viewers closer to the feeling of actually being at the event.

Moreover, the advent of drone technology and gimbal stabilizers has revolutionized the way event videographers can capture dynamic shots and aerial views. These technologies added a cinematic quality to event videos that were once only possible with high-budget film production.

Event Videography Tips

Follow these tips to master event videography:

Master the Event Schedule

Master the Event Schedule

Understanding the event schedule inside and out is more than a tip; it’s a necessity for any successful event videographer. Here’s why mastering the schedule is crucial and how you can make it work to your advantage:

  • Pre-Event Briefing: Ensure you have a detailed schedule well before the event day. This should include timings for key moments like speeches, performances, and any other highlights specific to the event.
  • Plan Your Positions: With the schedule in hand, plan where you need to be for each part of the event. Some moments may require setup in advance, especially if you need to change lenses or adjust lighting.
  • Allocate Time for Candid Shots: While the schedule guides you on the key moments to capture, don’t forget to allocate time for candid shots. These unplanned, spontaneous moments often add a heartfelt touch to your video.
  • Coordinate with Other Vendors: Knowing the schedule allows you to coordinate with photographers, DJs, and event coordinators. For example, you’ll want to know when the photographer plans to take group photos to ensure you don’t miss filming other important moments.
  • Buffer Time: Always factor in buffer time. Events can run off schedule, and you’ll need to be flexible. Buffer time ensures you’re not caught off guard when things don’t go as planned.
  • Communicate with Your Team: If you’re working with a team, make sure everyone knows the schedule and their responsibilities at different times. Clear communication prevents overlap and ensures comprehensive coverage.
  • Stay Alert to Changes: Even with the best planning, event schedules can change at the last minute. Stay alert and adapt quickly to any alterations to ensure you capture all critical moments.

By mastering the event schedule, you position yourself to capture the event comprehensively and efficiently. This preparation allows you to focus on the art of videography, knowing you’re always in the right place at the right time.

Understand Your Client’s Vision

You should have a clear idea of what your video shooting style and the end result should be like. And for that, you need to understand your client’s vision.

If it is a concert event then you will have to capture the energy and explosive vibe of the event. On the other hand, if it is an educational video, then keeping it as simple as possible might be the right idea.

You have to choose your style by communicating with your client.

Before the event, sit down with your client to understand their expectations and preferences. Knowing what moments are most important to them helps you prioritize your shots.

Although you’ll have your creative freedom, a shot list ensures you don’t miss any crucial moments or elements the client wants. So, asking for a client’s shot list is always a good idea.

Prep Your Self & Your Equipment

Prep Your Self & Your Equipment

Preparing yourself and your equipment is crucial when it comes to event videography. Here’s a detailed look at how to ensure both you and your gear are ready for any event, ensuring a smooth, successful shoot.

Before the event, gather as much information as you can about it so that you can dress accordingly.

If it is a birthday party then you should dress casually to blend in with the environment. Likewise, if it is a corporate event then a formal dress would not only showcase your professionalism but also help you get mixed with the crowd.

Preparing yourself is not limited to clothing, you should sleep well the night before the event and have healthy food before the event. Because sometimes events can drag on longer than the scheduled time and you will need as much energy as you can to power through it.

When it comes to equipment prep, you should:

  • Camera and Lenses: Ensure your camera is clean and functioning correctly. Check your lenses for any smudges or dust.
  • Memory Cards: Format your memory cards the day before. It’s also wise to bring more storage than you think you’ll need.
  • Batteries: Charge all your batteries to full capacity. Having several backups is essential to avoid running out of power mid-event.
  • Audio Gear: Test your microphones and audio recording devices. Remember to pack extra batteries and cables.
  • Lighting: Make sure your portable lighting equipment is working and fully charged, if applicable.
  • Stabilization Tools: Inspect your tripods, monopods, and gimbals to ensure they’re functioning smoothly.

Reach the Destination in Advance

You and your team member should reach the destination in advance. Reaching the venue of the event late is the last thing you want to do.

If you reach the venue late, you will be in a rush, and any rush kills creativity. A creative mind needs peace.

So, reach the venue early, talk to your team one last time, and start setting your equipment to check if everything is ok or not. If any issue appears with any of your equipment then you will have enough time to make adjustments.

Take Spare Equipment

Take two of every piece of equipment you have. Otherwise how else will you change any damaged equipment with a good one?

Taking two of everything not only ensures your backup but also ensures you can do a two-camera setup. Use one camera to take long shots and another to take close shots, pretty convenient right?

Edit Thoughtfully

When editing, your goal is to weave the footage into a cohesive narrative that reflects the event’s atmosphere and key moments. Take your time editing the footage as it can make or break the hard work you put through shooting the whole event.

Enhance your footage with color correction and grading to give your video a polished look. Background music and effects should complement the video, not distract from it. Choose pieces that match the event’s tone.

Keep your audience engaged with a mix of dynamic and slow-paced sections, ensuring a good rhythm throughout the video.

Backup Your Footage

Secure your files. Always back up your footage immediately after the event. Use external hard drives or cloud storage for redundancy.

Does not matter how careful you are, an accident may happen. And if you lose the event footage, you will be in big trouble. Such incidents can leave a lasting negative mark on your videography career.

Don’t Underestimate B-roll

Don’t Underestimate B-roll

B-roll footage is the unsung hero of event videography, offering an enriching backdrop that complements your main footage.

Here’s how to master the art of capturing a compelling B-roll:

  • Plan for Diversity: Aim to capture a variety of shots that can include close-ups, wide shots, and abstract details. This variety adds depth to your story, allowing you to convey a richer narrative of the event’s atmosphere.
  • Seize Candid Moments: The essence of B-roll lies in its ability to capture the event’s mood through spontaneous interactions, reactions, and details. Keep an eye out for laughter, thoughtful glances, decorations, and anything that contributes to the event’s vibe.
  • Shoot with Purpose: Each B-roll clip should serve a purpose, whether it’s setting the scene, providing context, or adding emotional weight. Think about where each piece of B-roll might fit in your final edit.
  • Consider Movement: Adding motion to your B-roll can make it more engaging. Whether it’s a gentle pan across a table of awards or a slow zoom into a speaker’s podium, movement adds life to your shots.
  • Use the Environment: Pay attention to the environment around your event. Natural landscapes, architectural details, or even bustling city scenes can all provide a rich tapestry for your B-roll.
  • Stabilize Your Shots: Especially for B-roll, stable footage is crucial. Use tripods, gimbals, or monopods to ensure your shots are smooth and professional-looking.
  • Film More Than You Need: It’s better to have too much B-roll than not enough. Having a wide selection allows for more creative choices during editing, ensuring you can always match the tone and pace of your main narrative.

Final Thoughts

Mastering the art of event videography is a journey of continuous learning, adaptation, and creativity. The event videography tips outlined here provide a foundational blueprint for capturing events in a way that’s both professional and captivating.

From understanding your client’s vision to the importance of capturing a compelling B-roll, each piece of advice is aimed at enhancing your skill set. The goal here is to enable you to deliver videos that resonate emotionally and aesthetically with viewers.

Remember, the key to success in event videography lies not just in following these tips but in weaving them into your unique storytelling style. Every event is a new canvas, offering endless possibilities to create something truly memorable.


How much to charge for event videography?

How much you should charge for event videography depends on the type of event. But in general, you may charge from $1000 to $5000 for event videography.

How can I ensure good audio quality at an event?

Invest in high-quality microphones, such as lapel mics for speakers and directional mics for ambient sound. Consider using an external audio recorder as a backup audio source. Always monitor audio during the event to adjust levels and placement as needed.

What are the best practices for shooting B-roll?

For a compelling B-roll, capture a variety of shots, including:

  • Close-ups
  • Wide angles
  • Movement

Look for candid moments and details that highlight the event’s atmosphere. Shoot more B-roll than you think you’ll need to give yourself plenty of options during editing.

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